About the role

• High School education with a minimum of 3 years in administrative support role in a professional setting (college degree preferred).

• Excellent communication skills verbally and in writing.
• Able to listen with empathy, and communicate with enthusiasm, compassion and a positive attitude.
• Able to respond with sensitivity to parents/caregivers who have experienced trauma. Willing to undergo on-going training in trauma-responsive interactions.
• Maintain strict confidentiality of information and records of Kidpower clients.
• Valid driver’s license, reliable transportation, and liability insurance for performing office errands as assigned.
• Advanced level verbal and written English communication skills.
• Successful completion of an extensive background check.

• Have the ability to work as part of a team including the ability to plan, manage projects, assess, prioritize, multi-task,
  organize time, and manage conflict.
• High level of attention to detail and accuracy with both numbers and written documentation.
• Willingness to learn and integrate the mission, vision, and values of the Kidpower Program.
• Advanced skills with Microsoft Office 365 Programs (Excel, Word, and PowerPoint), Google Drive, Google calendars,
  Experience in Salesforce and WordPress a plus.
• Must be reliable, professional, ethical, punctual, proactive, and self-motivated.
• Must be positive, able to take initiative, flexible and work independently.
• Phone etiquette must reflect the values and mission of Kidpower; Kidpower is a non-discriminatory organization and the
  Administrative Assistant must possess these attributes.
• Show initiative to manage work, problem solve, and trouble shoot.
• Identifies opportunities to increase efficiency and effectiveness.
• Occasional overtime, evening, and weekend hours.
• Ability to lift and carry up to 25 lbs.
• Spanish speaking (preferred but not required).

• First line of communication by phone and sometimes in person with Kidpower program participants, board, staff, and volunteers.
• Front desk greeter; answers, screens, and routes phone calls, and retrieves and records messages throughout the day and before leaving.
• Notifies staff about messages requiring response and follows up to ensure messages are acted upon.
• Provides ongoing and broad administrative assistance including detailed writing, data entry, filing, overall correspondence, and office maintenance and organization.
• Types correspondence, memos, reports or other documents to include formatting documents, spelling and punctuating accurately, and proofreading.
• Identify and follow up with potential participants by telephone and in writing as directed.
• Arranges logistics for designated workshops and meetings including ordering and setting up food and beverages.
• Prepares, edits, organizes, and maintains documents.
• Maintains board lists, handbooks, prepares and sends board packets, updates documents, handles communications and coordination on behalf of the Executive Director.
• Ensure that written program materials and all office supplies including letterhead, envelopes, business cards, are ordered, up-to-date and in stock.
• Works with vendors and is primary liaison between staff and off-site IT/server contractor, copier representative, building manager.
• Performs vendor research as needed to ensure cost saving and responsible budget adherence.
• Ensure prompt follow up with potential participants, organizations, and funding resources.
• Updates donor database regularly and as needed.
• Maintains a working system of files electronically and in hard copy.
• Updates website content as needed.
• Assists Exec Director and Community Relations Director in ensuring that donor and financial obligations are met and all transactions are recorded.
• Sends donor thank you notes promptly and record donations in the database.
• Supports staff and volunteers with fundraising events.
• Maintains strong working knowledge of the operations of Kidpower.
• Take on other projects as assigned.

• Connects to the Mission – Embraces the mission of Kidpower and is passionate about child safety.
• Demonstrates Ethics and Integrity – Understands ethical behavior and business practices and ensures that own behavior is
  consistent with these standards and aligns with the values of the organization. Displays honesty, confronts problems quickly, displays
  a strong commitment to organizational success.
• Peer Relationships – Interacts with others in a constructive, mature, positive, and respectful manner regardless of individual
  differences. Demonstrates empathy, open-mindedness and unquestionable integrity; able to engage with a wide range of clientele and
  stakeholders from a variety of backgrounds, beliefs, and cultures. Values the contributions of others and works well collaboratively.
• Connects with Others – Demonstrates exceptional communications and interpersonal skills with a wide variety of audiences.
• Attention to Detail and Action-Oriented – Has an unwavering commitment to delivering quality work and service. Accurately checks processes and tasks with a self-imposed standard of excellence.
• Manages through Ambiguity – Demonstrates flexibility and adaptability in responding to change and ambiguity.
• Self-confident – Handles tough questions or critique in a professional manner assuming the best intentions; open to feedback and coaching.

Classification: Full time with benefits, 30-35 hours/week flexible based on availability. 5 days per week in office with flexible start/end times.

Time Requirement/Salary Range: $23 – $26/hr 

Benefits: Kidpower is an inclusive and welcoming workplace where our team thrives on collaboration, creativity, innovation, and fun. We offer a benefit allowance to be used for health reimbursement OR a 401(k) retirement plan. We also offer flexible paid time off (PTO) focusing on employee well-being, and paid holidays including the full week of July 4th and a full week between December 25 and January 1 after an introductory period.